By Sigrun WinklerOn Aug 13, 2018 Invoice Templates
In all honesty, invoice templates should work fine for most freelancers and small business owners. They contain all of the necessary fields and do allow you to put your own touch on it so that your clients know that it’s your invoice. Best of all? Using a template will save you a ton of time and frustration if you’re just starting out with invoicing. But, you shouldn’t completely rule out custom invoices. Invoicing software allows you to create customized invoices in a couple of steps. But, in most cases, you’re just going to be using the same information as a template, who spend the extra time creating an invoice from the ground-up? At the same time, some freelancers and business owners could greatly benefit from custom invoices. For example, a graphic designer or coder should definitely create their own invoices since it’s a clever way to showcase their skills.
For a start, keeping your invoice simple enables your customers to know exactly what they’re getting billed for. List the goods or services in a way that the customer can easily understand; for example, instead of listing your products by SKU (SS15DrRM), writing out the product name in full (red dress, size medium for Spring/Summer ‘15) lets your customer know exactly what they ordered at a glance. Similarly, putting your company’s logo in a prominent position (the top right corner in our case) helps your customers to identify your business. Also, by personalizing your invoice with your business logo, it’ll make you look more professional… and increase your chances of getting paid by 300%!
Some business owners spend up to 10% of their work time on invoices. If you feel like you’re spending too much time on invoicing clients and chasing them for payment, it could be time to start looking into cloud accounting software like Xero and QuickBooks, especially if you’re using other cloud software like Shopify (and TradeGecko!). In addition to enabling you to prepare and send invoices quickly, cloud accounting software helps you to manage overdue invoices by automating reminders. Also, instead of needing to return to your office to send an invoice, you’ll be able to send invoices anywhere.
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